Help! Phantom notes are making me hit my max!
I've just had an "ah ha" moment when I ran across a report for "notes" and realized it was absolutely STUFFED FULL of notes I could not see from anywhere else. Everytime a pipeline stage changed a timestamped note was created. Sheesh, I really could have used that information, by the way, we've been WANTING history of when stage changed happened.
So it was good in a way to discover that a note report could make them become visible. On the other hand, I just realized that I have filled up my data quota with useless notes saying things like "Project status changed to 'In Progress'" for hundreds of projects each year. I have thousands and thousands of these sorts of notes on closed projects that I don't need anymore. My projects have over a dozen stages and I run hundreds of projects each year.
How can I clean out these notes? They appear to stay even after the project is deleted. But for projects that are NOT deleted, I can't see them in the related or activity sections. I can't see any way to select them for deletion, either. Is this something I can ask you to do? Basically, I'd grant you permission to delete every single "Project Status Change to 'In Progress'" in my entire data file, freeing up a few thousand records.
Or is this just a stealthy way to make us upgrade to a higher pricepoint? I'm already paying for three licenses when we have two users. Also, I'm still irritated every day by the slash of garish orange polluting my desktop, which I find makes me grumpy. (As a business owner here's a tip: you probably don't want your customers feeling irritated every time they notice you. Can we please get our own color schemes back soon?)
But for the moment, how do I clear out these thousands of pipeline stage notes in bulk?