How to create a List View

Sorting through your records is easy with List Views. You can apply multiple filters to create a targeted view of your records. You'll also use them to create lists for kanban views.

With List Views, you can share lists with your team or create private lists that only you can access.

In addition to sharing List Views and Dashboards with everyone or just yourself, users can share with users based on their assigned role or sub role. This sharing option is only applicable to instances with Advanced Permissions enabled. For more information, please refer this video

Create a List View

  1. Click the gear icon and select Add New List View.
  2. Fill in the New View Name and select your Sharing Settings. Click Save List View.

You can customize which fields appear in your list through the Choose Columns and Group Columns options. In any view, you can click a column header to sort by that field. 

You can also select the star icon to the right of the list view dropdown to mark preferred list views as favorites. These favorite list views will appear at the very top of the list view dropdown menu for convenient access. You can add up to favorite up to 20 list views for each type of object, including custom, shared, and standard list views, that you have access to. If a list view is unshared or its sharing settings are modified to exclude certain users or it is deleted, it will automatically be removed from the list of favorites for affected users.

List View Restrictions

  • To restrict who can edit or delete a List View, there is a new option of a checkbox added to the Add List View modal as well as List View Sharing and Editing modal. This option is only visible to List View Owner and Administrators and is disabled by default. 

  • When the checkbox is checked (enabled), only the List View owner and administrators can edit or delete the List View, all other users will see edit and delete option as disabled. Action menu items (rename, choose/group columns, delete and change sharing settings) and edit existing filters will be disabled as well.

Choose Columns

  1. Click on the gear icon and select Choose Columns.
  2. In List View Columns, you can add more items to your Visible Columns. Search through the list of Available Columns and click on the one you want to add. Then click on the right arrow to add it.Create_List_View_6.png
  3. To remove columns, find the one you want to remove in Visible Columns and click on it. Then click the left arrow to remove it. It can be added back later if needed.Create_List_View_8.png
  4. To change the order of your Visible Columns, click on the item in your list and use the up and down arrows to change its order.

Grouping Columns

  1. Click the gear icon and select Group Columns.
  2. Click on the column header that you want to group your records by and drag it to the designated area. For example, you may want to group your contacts by title.Grouping_Columns.gif
  3. If you want to remove the grouping, click on the X in the box your records are grouped by.Create_List_View_11.png

Adding Filters

  1. Add filters to your list by clicking on the funnel icon and then clicking on Add a Filter Row. To hide the filter section, click on the funnel icon again. To learn more about filters, read our article on basic report filtering.
  2. Hover over the filter and the option to edit or remove the filter will appear.Create_List_View_12.png
  3. You can add multiple filters to narrow down your list of records.


Multi-Line Text fields are not searchable in List Views.

Was this article helpful?